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November 13, 2010

Swap Party (Tutorial)

This party was a LONG time coming…. My friend and neighbor Sarah came to me with the idea of a ‘SWAP PARTY’ back in March. She saw this idea on Studio 5 and thought it would be a fun thing to put together and host. Many months passed and we did nothing about it. Finally around September-ish we decided we just needed to do this party! We planned the details, got the invites out (4 weeks before the actually party so people had time to RSVP). The day finally came for the Party and it turned out to be a blast.
If you don’t know what a ‘Swap party’ is here is the Studio 5 link that talks about it
We made the invites as well as an ‘information sheet’ to go inside. Since this idea was new to most we wanted people coming to understand what it was all about. The information sheet explained that they needed to bring 3 items from around their house that they made, didn’t use, never used! This item’s were supposed to be FABOULOUS and wrapped fun! The were each given 3 ‘tags’ in their invite. These tags were supposed to be filled out with ‘selling’ points for their item and then attached to it. They were NOT supposed to buy anything so that this was a free party.
We made juice and desserts for the ladies to enjoy while we SWAPPED TIL WE DROPPED!!
We will be doing this again next year since it turned out so great!! I hope they all enjoyed it as much as Sarah and I did.
( I wanted to give a Thanks to Sarah for these pictures, and for hosting the party at her house)

-If you want to host one of your are the details of how we did ours to help you plan your own-
1. We made the invites
(Each invite included)
-the actually invite
-3 ‘tags’
-the info sheet
This was the poem on the front of the invite
“Swap til you Drop”
We're totally in a recession;
At least that's what they say.
I don't want to face it,
Just want to play, play, play!
It is time to get the girlfriends,
All together for a bash.
We could always go shopping,
But, who has the cash.
I've got a fab solution,
to this financial jam.
Just bring all your older stuff,
for a night away from your fam!
We'll eat and laugh and have some fun,
and drink some diet pop.
In the end we'll choose the goods,
We'll Swap 'til We Drop!
This idea will bring for sure,
Joy beyond measure!
Remember, one girlfriend's junk,
Is another girlfriend's treasure!
2. The back of the invite had the ‘when’ ‘where’ info on it.
Thursday Nov.4th
6:30pm sharp
Sarah Diederich’s home
R.S.V.P: Ashlee 801-000-0000
Sarah 801-000-0000
By Mon. Oct 25th

3. The info sheet said…
Important info:
*Please bring 3 fabulous items
to swap. These items should be in
your home. Look for items that are
not being used anymore, never used,
made by you etc. the whole point
of this party is to not spend money!

*fill out your “tags” with info/’’selling’’
points about your item, and bring
them with you

*make your items “fabulous” by
wrapping them with ribbon, cellophane, bows
*please r.s.v.p Ashlee or Sarah by
Mon. Oct 25th so we can plan
accordingly based on the number of

Once everything was put together we had delivered the invite and explained to them a little about the party. 2 weeks after we dropped off the invite we called those who hadn’t RSVP’d to make sure we knew how many were coming.

Once we had the total amount of people we bought clothes line clips, painted them pink and used mod podge to put everyone’s name on a clip. (each person received 6 clips at the party and we had a total of about 18 people at the party). We put each persons clip in a little bag with their name on it, and had them sitting on the counter when everyone arrived to the party.

The day of the party we had the clips in bags, desserts, drinks and tables set up for the gifts to be put on.

When everyone arrived to told the ladies how the party was to work. They each were given their bag of clips. We set the timer for 10 mins (after they had already about 30 mins to visit with each other and view the gifts) I explained once the timer beeped they needed to have places each of their 6 clips on items that they wanted to take home.

Once the time was up we went from item to item putting the clips in the bowl and then picking a name. Once a person had received 3 items, or the amount of items that was supposed to be brought, they were no longer allowed to get any more.

The Party worked GREAT however here are a few things we would probably change the next time around!
* We thought it would be best to have the host add in a few additional items/gifts (some people left with only 1 or 2 items instead of 3)
*any items not picked would be donated to a family, the DI, neighbors etc…
*When picking names and passing out the gifts we thought it would be best to start with the ‘most popular item’ i.e. the items with the most clips- to the items with the least clips.

I hope this helps you plan your own swap party…email me with any questions!!

*the invites*
swap party 8
*The info sheet/ and the 3 tags*
swap party 9
*The invites ready to be delivered. I wish I had a picture of the front of these. Sarah made them so adorable*
swap party 10
swap party 7
* Some of the gifts that were brought*
Swap party 1
swap party 3
*This is the best party juice. It’s so good and makes so much. I got the recipe from Emily (another friend and neighbor)*
What would I do without all these wonderful ladies?!?!
swap party 4
*These cupcakes were so yummy..thanks Sarah!*
but next time I vote I’m not making the cupcake toppers. These little crowns were the BEAST to put together because of the darn little dots!! Smile
swap party 6
*These were two of the 3 gifts I brought-
This is a ‘baby gift box’ it included 4 baby headbands and head flowers/bows
and a new version of my ‘minky lovie’ with the minky on one side and a soft knit on the back…I LOOOOOVE it I almost had to keep it!
This was a purse I made..turned out pretty good! The last gift which I didn’t get a picture of was a large canvas back with LOTS of scrapbook supplies in it!

Now.. go plan a party!

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1 comment:

  1. What a great idea! I have always wanted to do one or even GO to one! Thanks so much for all advice and the tutorial! I really have to do one now!! Thanks for linking up!
    Made my day!!


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